Official Representation & Public Claims Policy (ORPC)

Official Representation AND Public Claims Policy (ORPC)

Addendum to the IJBMRS Charter

Effective Date: 08 January 2026
Issuing Authority: Office of the Chairperson, IJBMRS
Administrative Authority: IJBMRS Research Secretariat (under Office of Research Secretariat(s), Ahmedabad Centre for Research Innovation)

1. Purpose

The Official Representation AND Public Claims Policy (ORPC) is established to regulate how individuals associated with IJBMRS may publicly represent their roles, titles, affiliations, and institutional association.

This policy exists to prevent misrepresentation, role inflation, ambiguity, reputational risk, and unauthorized public claims related to IJBMRS.

2. Scope of Application

2.1 This policy applies to all non-editorial roles, including but not limited to:

• Regional Secretaries

• Research Secretaries

• Coordinators

• Representatives

• Advisors (non-executive)

2.2 The policy applies across all public and semi-public platforms, including:

• LinkedIn and other professional networks

• Personal or institutional websites

• CVs, bios, resumes, and profiles

• Conference brochures and event materials

• Email signatures

• Press statements, interviews, or announcements

3. Core Principle: Exactness AND Authorization

3.1 No individual may publicly represent any association with IJBMRS unless:

• The role has been formally activated under the Role Acceptance AND Activation Policy (RAP); and

• The representation strictly follows the wording approved by IJBMRS.

3.2 Creative, implied, expanded, or interpretive representations are strictly prohibited.

4. Authorized Form of Representation

4.1 Only the exact designation issued by IJBMRS may be used.

4.2 The approved format shall be:

[Role Title] – [Region or Function], IJBMRS

Examples:

• Regional Secretary – South America, IJBMRS

• Research Secretary – Asia-Pacific, IJBMRS

4.3 The following are not permitted:

• Prefixes such as “Senior”, “Chief”, “Head”, “Lead”, or equivalents;

• Expanded descriptions implying authority or permanence;

• Combined titles or dual-role claims unless formally issued.

5. Prohibited Public Claims

The following claims are strictly prohibited:

• Claiming executive, policy-making, or decision-making authority;

• Suggesting editorial, ISSN, DOI, indexing, or publication control;

• Claiming employment, contractual, or permanent association;

• Using phrases such as “on behalf of IJBMRS” without authorization;

• Representing IJBMRS in legal, financial, or institutional negotiations.

6. Timing and Term Limits

6.1 Public representation is permitted only during the active term of appointment.

6.2 Upon:

• expiry of term;

• suspension;

• non-renewal; or

• discontinuation,

all public references must be removed within 48 hours.

6.3 Continued public representation after cessation constitutes unauthorized affiliation.

7. Monitoring and Review

7.1 IJBMRS reserves the right to:

• Monitor public platforms for compliance;

• Request correction or removal of non-compliant representations;

• Document violations for institutional record.

7.2 Requests issued by the IJBMRS Research Secretariat are binding and time-sensitive.

8. Consequences of Non-Compliance

8.1 Violations of this policy may result in:

• Formal warning;

• Immediate suspension or discontinuation of role;

• Ineligibility for future appointments;

• Documentation of misrepresentation in IJBMRS records.

8.2 Repeated or willful violations may attract stricter institutional sanctions.

9. Authority and Administration

9.1 The IJBMRS Research Secretariat is the sole authority for:

• Approving representation formats;

• Issuing correction or removal directives;

• Maintaining compliance records.

9.2 The Editorial Office holds no supervisory or enforcement role under this policy.

10. Interpretation and Final Authority

10.1 Interpretation of this policy rests exclusively with the Office of the Chairperson, IJBMRS.

10.2 This policy is binding on all current and future appointees.

10.3 This policy operates in conjunction with the IJBMRS Charter, RAP, and relevant Addenda. In case of conflict, the Charter shall prevail.

Issued by:
Office of the Chairperson
International Journal of Business and Management Research Studies (IJBMRS)